For enterprises & organizations
Yacov Rubinov, Business Development Manager
Many companies today are starting to realize the value of providing organized employee transport. These are not only factories but also high-tech companies and others enterprise organizations.
But, managing this entire operation is a big deal, and takes great efforts plus know-how and experience. Operation managers, normally in charge, need to coordinate everyone’s location, with work shifts, with traffic planning, with vehicle size required. They also need to estimate the cost of travel, per employee, per shift. Finally, they also need to consider the environmental impact – and try to lower the number of vehicles on the road.
Without the technology and know-how, this seems like a mission impossible. Or, at least inefficient.
We at OptiCity specialize in just that – efficient transport management.
Our solution combines not only great technology but also a clear operational side – with a human team and a clear process.
Regardless of the type of organization you lead, (hotels, technology, manufacturers, and so on), here is what you can expect from us:
Step 1: Organize the existing.
Before we can figure out the best transport plan for you, we start with understanding. What has been done to date, the costs, the number of employees, their location, the needs. Many managers really thank us at this stage, as it forces them to air out a lot of concealed information.
The information was concealed, not because someone hid it, but because there wasn’t any system in place to organize it.
Often, we find the lists of employees on excel spreadsheets (with so many missing details). We find planned routes on post-it notes.
Managers are also not aware if the busses are driving empty or full.
Step 2: Create the plan
Now that we have all of the data documented and organized, our team begins to ‘match’ between the vehicle, the driver, the employees, the route, the time, and the budget. This part of the process is automated, based on Artificial Intelligence (AI) and Machine Learning (ML) technology.
Step 3: Benchmark – old and new
How do you measure success? By conducting tests.
This is true for any industry, including transport management. Our technological tools enable to run optimization tests for various scenarios. We can also clearly demonstrate the past results and compare with existing operations.
Now, we are ready to actually go live.
Step 4: Monitoring & accompaniment
Technology is great, but it’s definitely not everything.
Humans are unpredictable, and without human backup, we are open to an extensive number of vulnerabilities. For example missing rides, having unique requests (i.e. ride with their pets), forgetting items of value, changing pick-up/drop-off location, and more.
Maybe, they just don’t like the driver or the people on the ride with them – and need more autonomy?
Unpredictable hassle for the organization, yet a simple process for us.
Our team is available via different communication channels (phone, WhatsApp, SMS, app, and more).
In addition, we want to ensure there is full transparency to management. Not only about costs, but also about efficiency. The best decisions are made with complete awareness and knowledge.
Step 5: Updated customized features
We know your needs may not be exactly the same as other companies. This is why we tailor and update a lot of our technology to you. This includes new features, buttons, custom screens and more.
Because, if it’s not right for you – it’s definitely not right for us.
So, what’s really left for management to do (operations, HR, directors)? Everything else but employee transport. Our OptiCity team members are skilled at – efficient transport solution for enterprises and organizations.
Got questions? We’d love to talk!